10 Best Proposal Software in 2025

PandaDoc simplifies the process of creating and managing documents with its intuitive drag-and-drop editor. This feature allows you to effortlessly design professional-looking proposals, contracts, and more without needing extensive design skills. The ease of use and flexibility in document creation make it a standout tool in the proposal software category.

One of PandaDoc's most valuable features is its advanced template customization. You can tailor templates to match your brand's identity, ensuring consistency across all documents. This level of customization not only saves time but also enhances the professionalism of your proposals, making a lasting impression on clients.

PandaDoc integrates seamlessly with a wide range of tools, including CRM systems, payment gateways, and cloud storage services. This integration capability ensures that your document workflow is connected and efficient, allowing you to pull data from various sources and streamline your processes without any hassle.

The automation features in PandaDoc are a game-changer for boosting productivity. You can automate repetitive tasks such as sending follow-up emails or reminders, which frees up your time to focus on more strategic activities. This automation not only increases efficiency but also reduces the risk of human error in document management.

Proposify offers a wide range of customizable proposal templates that allow you to tailor each proposal to your brand's unique style. This feature is invaluable as it saves time while ensuring consistency and professionalism in every proposal you send out. The ease of customization means you can focus more on content rather than design.

The real-time collaboration feature in Proposify is a standout. It allows multiple team members to work on a proposal simultaneously, ensuring that everyone is on the same page. This feature is particularly useful for teams spread across different locations, as it enhances communication and efficiency.

Proposify provides in-depth analytics and insights into how your proposals are performing. This feature is crucial as it helps you understand which parts of your proposal are engaging clients and which need improvement. By leveraging these insights, you can continuously refine your proposals for better results.

The e-signature integration in Proposify simplifies the signing process, making it quick and hassle-free for clients. This feature is a huge time-saver and reduces the back-and-forth typically associated with getting documents signed. It ensures that deals are closed faster and more efficiently.

Qwilr allows you to create interactive proposals that engage clients like never before. The ability to embed videos, images, and other multimedia elements directly into your proposals makes them more dynamic and captivating. This feature is particularly valuable for businesses looking to stand out in competitive markets and leave a lasting impression on potential clients.

One of Qwilr's standout features is its seamless integration with popular CRM systems. This means you can easily pull client data into your proposals, ensuring accuracy and saving time. This integration streamlines the proposal process, making it more efficient and reducing the risk of errors, which is crucial for maintaining professionalism and client trust.

Qwilr offers a wide range of customizable templates that cater to different industries and needs. This feature allows you to tailor your proposals to match your brand's identity and the specific requirements of each client. The flexibility in design ensures that your proposals are not only professional but also visually appealing, enhancing your chances of winning over clients.

With Qwilr's real-time analytics, you can track how clients interact with your proposals. This feature provides valuable insights into which sections are most engaging, allowing you to refine your approach and improve future proposals. Understanding client behavior helps you make data-driven decisions, ultimately increasing your proposal success rate.

Loopio's centralized content management system is a standout feature that allows you to store, organize, and access all your proposal content in one place. This feature is invaluable for maintaining consistency and accuracy across all your RFP responses, saving you time and reducing errors.

The seamless team collaboration tools in Loopio enable multiple team members to work on proposals simultaneously. This feature enhances productivity by allowing real-time collaboration, ensuring that everyone is on the same page and contributing effectively to the proposal process.

Loopio's advanced automation capabilities are a game-changer for proposal management. By automating repetitive tasks, such as filling in standard responses, Loopio frees up your time to focus on crafting personalized and compelling proposals that stand out to potential clients.

The customizable proposal templates offered by Loopio provide a flexible framework for creating professional and tailored proposals. This feature allows you to maintain brand consistency while adapting to the specific needs of each RFP, ensuring that your proposals are both visually appealing and highly relevant.

Bidsketch offers a wide range of customizable templates that allow you to create unique and professional proposals tailored to your brand. This feature is invaluable as it saves time and ensures consistency across all your proposals, making a strong impression on clients.

With Bidsketch, you can track client interactions with your proposals, gaining valuable insights into their engagement. This feature helps you understand client behavior, allowing you to tailor follow-ups and improve your chances of closing deals.

The e-signature integration in Bidsketch simplifies the approval process, enabling clients to sign proposals digitally. This feature accelerates the deal-closing process, reducing the time spent on paperwork and enhancing overall efficiency.

Bidsketch provides detailed analytics on proposal performance, allowing you to track metrics such as views and acceptance rates. This feature is crucial for understanding what works and what doesn't, helping you refine your proposal strategy for better results.

One of the standout features of Fresh Proposals is its dynamic proposal templates. These templates are not only visually appealing but also highly customizable, allowing you to tailor them to your specific needs. This feature saves time and ensures that your proposals always look professional and on-brand, giving you a competitive edge.

The real-time collaboration feature is a game-changer for teams working on proposals. It allows multiple users to work on the same document simultaneously, ensuring that everyone is on the same page. This feature enhances teamwork and speeds up the proposal creation process, making it more efficient and less prone to errors.

Fresh Proposals offers in-depth analytics that provide valuable insights into how your proposals are performing. You can track who has viewed your proposal, how much time they spent on each section, and more. This data is crucial for understanding client behavior and improving future proposals, ultimately increasing your chances of closing deals.

The e-signature integration feature simplifies the approval process by allowing clients to sign proposals electronically. This eliminates the need for physical signatures, speeding up the approval process and making it more convenient for both parties. It's a must-have feature for businesses looking to streamline their workflow and close deals faster.

Prospero offers a wide range of customizable proposal templates that allow you to tailor each proposal to your specific needs. This feature is invaluable for maintaining brand consistency and ensuring that each proposal reflects your unique style and requirements, setting you apart from competitors.

The real-time collaboration feature in Prospero enables multiple team members to work on a proposal simultaneously. This ensures that everyone is on the same page, reduces the chances of errors, and speeds up the proposal creation process, making it a highly efficient tool for teams.

Prospero provides in-depth analytics for each proposal, allowing you to track how recipients interact with your documents. This feature is crucial for understanding client behavior, improving future proposals, and increasing the chances of closing deals by tailoring follow-ups based on recipient engagement.

Prospero seamlessly integrates with a variety of other tools, such as CRM systems and payment gateways. This integration capability ensures that your proposal process is connected with your overall business operations, enhancing efficiency and reducing the need for manual data entry.

Nusii offers a wide range of customizable proposal templates that allow you to tailor each proposal to your specific needs. This feature is invaluable as it ensures that your proposals are not only professional but also aligned with your brand identity, making a lasting impression on potential clients.

The real-time collaboration feature in Nusii is a standout, enabling teams to work together seamlessly on proposals. This feature is particularly beneficial for businesses with remote teams, as it allows for instant feedback and updates, ensuring that everyone is on the same page and proposals are completed efficiently.

Nusii's automated follow-up reminders are a lifesaver for busy professionals. This feature ensures that you never miss a follow-up with a client, which is crucial for maintaining strong client relationships and increasing the likelihood of closing deals. It takes the stress out of remembering to follow up, allowing you to focus on other important tasks.

With Nusii's detailed analytics, you gain valuable insights into how your proposals are performing. This feature allows you to track which proposals are being viewed, for how long, and which sections are most engaging. Such insights are critical for refining your proposal strategy and increasing your success rate.

One of the standout features of Better Proposals is its real-time tracking capability. This feature allows you to see when a proposal is opened, how long it's viewed, and which sections are read the most. This insight is invaluable for tailoring follow-up communications and understanding client interests, setting it apart from other tools.

Better Proposals offers a wide range of customizable templates that allow you to maintain consistent branding across all your documents. This feature is particularly useful for businesses looking to present a professional image without spending hours on design. The ease of customization ensures that your proposals reflect your brand's identity perfectly.

The integrated e-signature functionality in Better Proposals is a major time-saver. It eliminates the need for third-party signing tools, allowing clients to sign documents directly within the proposal. This seamless process not only speeds up the approval process but also enhances the client experience by making it straightforward and hassle-free.

Better Proposals includes payment integration, allowing clients to make payments directly through the proposal. This feature simplifies the transaction process, reducing the time between proposal acceptance and payment. It's a unique offering that enhances cash flow and provides a convenient experience for both parties involved.

Responsive offers a unique feature that allows you to customize proposal templates with ease. This flexibility means you can tailor each proposal to fit the specific needs of your clients, enhancing personalization and increasing the chances of success. The drag-and-drop interface makes this process intuitive, even for those with minimal technical skills.

One of the standout features of Responsive is its advanced collaboration tools. These tools enable multiple team members to work on a proposal simultaneously, ensuring that input from all relevant parties is included. This feature not only speeds up the proposal creation process but also enhances the quality of the final document.

Responsive provides real-time analytics that offer valuable insights into how proposals are performing. This feature allows you to track which sections of your proposal are being viewed the most, helping you to refine and improve future proposals. The ability to make data-driven decisions is a significant advantage in today's competitive market.

The tool's seamless integration capabilities with other software platforms make it a versatile choice for businesses. Whether you're using CRM systems or other project management tools, Responsive can easily integrate, ensuring a smooth workflow. This feature reduces the need for manual data entry, saving time and minimizing errors.