logo

How to Start a Notary Business in 10 Easy Steps

No Logo
Author

Anastasia Belyh

Last Update

Feb 10, 2025

We earn a commission from partner links on Keevee. Commissions do not affect our editor's opinions or evaluations.

Starting a notary business can be highly rewarding, but it takes careful planning. This guide helps you navigate licensing, marketing, and attracting clients step-by-step.

  • Best Website Builders For Small Business

1. Research State Requirements

Before starting your notary business, you must understand the specific requirements for becoming a notary in your state. Every state has unique regulations, and missing any key detail could delay your business launch.

  1. Find your state’s notary handbook: Most states provide an online guide detailing the steps to becoming a notary, including application requirements and laws.
  2. Check eligibility: Ensure you meet your state’s basic qualifications. This typically includes being at least 18 years old, a resident or employed in the state, and having no felony convictions.
  3. Understand state-specific rules: Some states require a training course, an exam, or even bonding. Familiarize yourself with the costs and processes involved.

Completing this step ensures you’re compliant with local laws and regulations, giving your business a solid foundation.

2. Complete Notary Training and Exam

Not all states require training, but completing a notary training course equips you with the knowledge to handle your duties confidently. It also ensures you meet state compliance standards.

  1. Enroll in a course: Research approved training programs in your state. Many are available online for added convenience.
  2. Learn the essentials: Training covers topics like verifying identities, avoiding fraud, and following proper notarial procedures.
  3. Pass the required exam: If your state mandates an exam, study state-specific content to ensure you’re prepared. Exams typically test your understanding of legal and ethical responsibilities.

This step prepares you to offer professional, legally compliant services to your clients.

3. Submit Your Notary Application

Filing your notary application is the official step to becoming a commissioned notary. Accuracy and thoroughness are key to avoiding delays in this process.

  1. Gather required documents: Most states will ask for proof of training completion, exam results, a background check, and an application form.
  2. Pay application fees: Fees vary by state but typically range from $20 to $100. Check your state’s notary office website for details.
  3. Submit your application: Applications are often submitted online or via mail. Processing times can take several weeks, so plan accordingly.

Once approved, you’ll receive your notary commission certificate, which legally authorizes you to notarize documents.

4. Purchase Notary Supplies

Quality supplies are essential to operate professionally and legally as a notary. Having the right tools also streamlines your workflow.

  1. Notary seal or stamp: Invest in a seal that complies with your state’s design requirements. A clear and precise seal is critical for document validation.
  2. Notary journal: Use a journal to log each notarization. Record client information, document types, and fees charged.
  3. Additional tools: Stock up on ink pads, embossers, and thumbprint pads if required by your state.

Having reliable supplies ensures you can serve clients professionally from day one.

5. Secure E&O Insurance

Errors and Omissions (E&O) insurance is essential for protecting your business from liability claims related to mistakes or negligence in notarization services.

  1. Choose appropriate coverage: Many notaries opt for policies ranging from $25,000 to $100,000, depending on the volume and complexity of their work.
  2. Research insurance providers: Compare quotes from reputable insurers that specialize in notary E&O insurance.
  3. Understand your policy: Ensure it covers your specific services, including mobile notary or loan signing agent tasks.

Having E&O insurance builds trust with clients and protects your finances in case of an error.

6. Register Your Business Name

Creating a memorable and professional business name is essential for branding and marketing. This step is particularly important if you’re starting a mobile or independent notary business.

  1. Brainstorm unique names: Choose a name that reflects your services and is easy to remember.
  2. Check availability: Search your state’s business registry to ensure the name isn’t already taken.
  3. File a DBA if needed: If operating under a trade name, register a "Doing Business As" (DBA) with your local authorities.

A professional business name helps you stand out and establish credibility with clients.

7. Build a Professional Website

A website is your digital storefront, and it’s vital for attracting and retaining clients. Investing time in building a user-friendly site pays off in the long run.

  1. Domain name: Choose a domain that matches your business name for easy recognition. Use a .com extension for a professional look.
  2. Content to include: Feature services offered, pricing, contact information, and a brief “About Me” section.
  3. SEO optimization: Use keywords like “notary services in [Your City]” to rank higher in search results.
  4. Booking tools: Add an online booking form to make scheduling simple for clients.

A polished website ensures potential clients can find you and book your services with ease.

8. Set Your Pricing

Setting competitive and transparent pricing is essential for attracting clients while adhering to state fee regulations.

  1. Research state fee limits: States often cap the maximum fees notaries can charge for standard services.
  2. Offer value-added services: Include travel fees for mobile notaries or after-hours services for an additional cost.
  3. Communicate clearly: Ensure clients know your pricing upfront to avoid misunderstandings.

Transparent pricing builds trust and ensures your services remain competitive.

9. Market Your Notary Business

Marketing is key to building awareness and attracting clients to your notary business. Focus on strategies that fit your target audience and budget.

  1. List on directories: Platforms like Notary Rotary and Google My Business make it easier for clients to find you.
  2. Social media presence: Promote your business on Facebook, LinkedIn, and Instagram with posts showcasing your expertise.
  3. Network locally: Partner with realtors, law firms, or title companies who frequently require notary services.

Effective marketing ensures a steady flow of clients to grow your business.

10. Launch and Serve Clients

With everything set up, it’s time to start offering your services and building your reputation as a reliable notary.

  1. Announce your business: Use social media, email campaigns, and local advertising to promote your services.
  2. Deliver excellent service: Provide timely, accurate, and professional notarizations to ensure client satisfaction.
  3. Request reviews: Encourage satisfied clients to leave positive reviews online, boosting your credibility and attracting more customers.

By focusing on excellent service and consistent marketing, your notary business can thrive and grow quickly.

Frequently Asked Questions

No Logo
Author

Anastasia Belyh

Anastasia Belyh is a senior tech writer with over 15 years of experience in marketing, sales, and business software. Having worked in investment banking, management consulting, and founded multiple companies, her in-depth knowledge and hands-on expertise make her software reviews authoritative, trustworthy, and highly practical for business decision-makers.